DSI Renal

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Clinic Manager

at DSI Renal

Posted: 8/23/2019
Job Reference #: *9B29483DB809DBC1

Job Description

Requisition Number

Post Date

Clinic Manager

7203 - Dutchess





Manages the overall operations for nursing services and patient care at a hemodialysis facility including but not limited to financial management, quality assurance and patient care, safety, risk management, employee management and satisfaction, quality indicators, facility maintenance, and other required duties that may arise during the general operations of the facility. This position assures the safe, therapeutic nursing management of the End Stage Renal Disease (ESRD) patient. This position functions as the facility CEO and is responsible for ensuring that the Governing Body enforces policy and procedures, is involved in ensuring patient bill of rights is fulfilled, and reviewing overall functioning of the facility. NOTE: Must also meet the qualifications of a Staff RN


The following duties and responsibilities generally reflect the expectations of this position but are not intended to be all inclusive. Other duties may be assigned.

Financial Management

Participate in budget formulation and review concerning personnel and scheduling needs with patient load within established labor hour goals

Supervise inventory management, including supply usage, end-of-month inventory reporting and adherence to corporate purchasing protocols.

Review and approve time cards and make corrections for all facility employees for payroll by required deadline each pay period

Review and approve expenses and mileage claims in Concur for all direct reports, ensuring accuracy, appropriateness and correct charges to appropriate department/facility. Ensure all expense/mileage submissions meet the requirements of the related policies.

Ensure patient and treatment charge information and other related data are accurate and submitted to the appropriate corporate personnel in a timely manner

Patient Care Management

Meet monthly with the facility Medical Director to review facility clinical outcomes, water culture results, staffing and any other facility issues

o Develop facility action plans and ensure resolution of issues

Oversee nursing and technical services for patient treatment and ensure that appropriate adjustments in treatment plans are developed and implemented and meet compliance with state and federal governing agencies

Participates and oversees coordination of IDT assessment and care plan meetings.

Maintain communication and continuity of planned care when a patient is transferred to other company facilities

Establishes rapport with patients and family members as appropriate and observes nursing care and visits patients to ensure nursing care is carried out as directed and treatment is administered in accordance with physician instructions

Ensure development and implementation of policies, procedures and resources to help patients assume responsibility for his/her own health maintenance

Maintain open communications with physicians, nurse practitioners and other healthcare professionals regarding patient care

Create, implement, administer policies, procedures and resources to ensure safe, appropriate treatment of patients

Directs preparation and maintenance of facility patient records and ensures appropriate and required information is documented

Develop rapport with patients and manage patient concerns timely and appropriately

Employee Management

Provide work direction and scheduling for nursing, social work, dietitian and office employees

Plan, organize and supervise the nursing, clinical, social work and dietitian employees to ensure high quality patient care according to company policy

o Determine staffing plans that promote the most effective use of all employees

Participate and supervises orientation of facility employees in accordance with company policies and procedures and other governing agencies.

Manage all employment areas such as hiring, promoting, job performance evaluations, professional development, employee satisfaction and disciplinary actions with appropriate approval from the Director of Operations and/or Human Resources Manager

o Manage employee relations issues timely and appropriately

o Maintain employee records and personnel file to include written performance evaluation of all employees in compliance with company policy and any applicable laws

o Evaluate, record and process employee compensation according to company policy

o Know, understand and ensure all clinical employees are licensed and/or certified according to their profession and in compliance with local, state and federal requirements.

o Know, understand, implement, follow and communicate to employees all company employment policies and procedures and other opportunities within the company and foster a positive work environment

o Ensure all employment processes are completed timely and in compliance with company policy and any applicable laws, including, but not limited to Personnel Change Forms, terminations, New Hire forms, etc.

o Facilitate employee development; collaborate with direct reports to create professional development goals

o Maintain familiarity with and communicate to employees company programs impacting employees (including but not limited to Employee Referral Bonus, Tuition Assistance, etc.)

Know, understand, and follow basic wage and hour laws, federal, state and local laws and regulations, including payment of all time worked by employees, Medicare and legislation affecting employment in dialysis and nursing services

Plan, organize and facilitate regular, consistent employee staff meetings

Know, understand, communicate to all employees and follow company policies and procedures through updated written, electronic and in-service education, including but not limited to patient and employment policies and procedures

Know, maintain, and communicate facility emergency management programs and ability to act swiftly and confidently in an emergency

Risk Management/Quality Assurance Compliance

Participate in monthly QAPI meetings, patient care conferences and in-service trainings.

Ensure compliance with company policies and procedures in accordance with state and federal regulations for patient care and services (DSI Business Code of Conduct, HIPAA, CMS, OSHA, or other governing agencies)

o Maintains facility in state of readiness for inspection by Medicare or other governing agencies

Cooperate and assist with the internal audit process

Responsible for the creation and implementation of any corrective action needed as a result of internal or external quality assurance, or as required by Medicare, OSHA or other governing agencies

Report all employee injuries and illnesses according to established policy and procedures

Participate in quality assurance according to company policies and procedures

Facility/Equipment Management

Ensure equipment and supplies are maintained to provide quality care and to ensure safety of patients and employees

Identify and plan prompt corrective action for any issues with building safety or equipment and systems

Participate in the development and periodic revision or policies and procedures with the Director of Operations/Medical Director to assure consistent, efficient and safe operation of the facility

Other Duties as Assigned

· Ability to lift minimum of 5 lbs. to a maximum of 35 lbs. unassisted and able to perform repetitive standing, sitting, stooping, walking, stretching, reaching and use full range of body motions. Hearing must be adequate to hear machine alarms and interact in person clearly and efficiently. Vision adequate to perform essential duties and responsibilities of the position. Ability to pass color vision test, if applicable


This position has full supervisory responsibility for recruitment, hiring, retention, performance development, performance management, employee relations, disciplinary actions and terminations of direct reports.



To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


· Degree from an accredited school of nursing required; Bachelor’s Degree preferred

· At least two years of dialysis nursing experience required

· At least one year of management experience preferred

· Completion of approved training program as required by the company and CMS guidelines required prior to operating the water treatment system

· Basic computer skills and proficiency required in MS Outlook, Word, Excel; proficiency in all required computer systems of the company including Pearl, etc. within 90 days of hire.


· Current RN license in state of practice required

· Current CPR certification


· Commitment to and role model of company values and mission with ability to demonstrate those positively and proactively to patients, employees, management, physicians and/or vendors in everyday performance and interactions

· Demonstrated ability to maintain absolute confidentiality concerning patient information

· Ability to maximize resources to accomplish key metrics

· Motivate and self-directed; able to function independently and as a team member and to foster a positive work environment; ability to multi-task, prioritize and meet objectives including clinical quality goals

· Demonstrated empathy, consideration and respect for patients and direct report employees

· Strong written and verbal communication skills

· Demonstrated ability to present and document work according to standards required

· Ability to remain calm and act appropriately in emergency or life-threatening situations

· Willingness and desire to create a team learning environment and to foster a positive, fulfilling work environment

o Demonstrated ability to provide a balance to efficiency and service excellence

o Willingness to assist employees in order to achieve facility goals

o Demonstrated strengths in teambuilding and leadership skills

o Ability to understand and motivate positive behavior and high morale


· Fluent in the written and verbal skills necessary to successfully perform the essential functions, duties and responsibilities of the position.

· Ability to read, speak and write English with clarity of expression sufficient to communicate technical and complex concepts to employees, patients and patient family members in clear and easily understood terms

· Ability to understand clinical/medical vocabulary written or spoken in English

· Strong written and verbal communication skills including ability to listen effectively and to communicate information clearly and effectively

o Demonstrated interpersonal, collaborative and relationship-building skills; ability to interact positively with employees at various levels across the company

o Demonstrated ability to communicate effectively to a diverse audience with varying levels of understanding related to ESRD

o Demonstrated ability to work well with cross-functional groups

o Demonstrated ability to communicate difficult or sensitive information tactfully


Ability to add, subtract, multiply, and divide in all units of measure, including metric weight and volume measurements, using whole numbers, common fractions, and decimals. Ability to calculate drug doses, both oral and intravenous, and IV rates.


· Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

· Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

· Able to communicate technical problems over the telephone and to receive and implement instructions to troubleshoot.

· Able to identify patient emergency and manage situation until patient stable and transported.

· Able to modify patient schedule (grid format) to assure appointments are on time.


Vision adequate to perform essential duties and responsibilities of the position, including repetitive use of computer monitor.


The physical requirements can vary. In general, the position requires the following activities:

· Ability to lift minimum of 5 lbs. to a maximum of 35 lbs. unassisted.

· Able to perform repetitive standing, sitting, stooping, walking, stretching, reaching and use full range of body motions.

· Hearing must be adequate to hear machine alarms and interact in person clearly and efficiently

· Vision adequate to perform essential duties and responsibilities of the position.

o Ability to pass color vision test, if applicable

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Job required tasks routinely involve a potential for mucous membrane or skin contact with blood, body fluids, tissues or potential spills or splashes. Use of appropriate personal protection measures is required for every healthcare provider in these positions.